Track Every Expense. Stay on Top of Your Business Spending.
From daily transactions to large operational costs, Paayco’s CRM Expenses tool helps you monitor, categorize, and control where your money goes — effortlessly.
Say goodbye to manual matching. Paayco automatically reconciles the majority of your expenses to the right accounts—minimizing errors and freeing up your finance team to focus on strategy, not spreadsheets.
2× faster month-end closes
Eliminate last-minute scrambling. With real-time tracking, automatic categorization, and integrated approvals, your finance team can close books in half the time— confidently and accurately.
12+ hours saved per employee
No more time wasted on receipts, reports, or chasing approvals. Employees submit expenses in seconds, and finance teams spend less time correcting or reconciling. That’s hours back—every month—for meaningful work.
The expense management software designed for you
Submit expenses, enforce policies, and reconcile spending in real time—no more spreadsheets, no more delays.
Expense Reports Delivered On-Time. No Hassle, No Errors
Say goodbye to spreadsheets and last-minute chases. With built-in automation that works seamlessly with your company cards and reimbursables, Expense CRM makes expense reporting effortless.
From smart mobile capture to automatic receipt matching, rule-based categorization, and hands-off follow-ups — we handle the grunt work, so your team doesn’t have to.
Stop wasting hours on manual approvals. Our automated expense review system flags issues, enforces policy, and gets your team reimbursed faster — all without lifting a finger. Fast. Accurate. Audit-ready.
Connect Expense CRM to your favorite tools — accounting software, payroll platforms, ERPs, and more — in just a few clicks. No dev team required. No headaches.
Experience effortless Expense Management Built into your CRM
Automatic Categorization
Expenses are smartly grouped by type — from software to travel and team spending.
Real-Time Expense Tracking
Monitor every outgoing transaction as it happens.
Attach Receipts & Notes
Upload receipts or add notes to each expense for better bookkeeping and auditing.
Recurring Expense Management
Identify and track recurring charges like subscriptions or rent.
Integrated with Transactions & Invoicing
Automatically match expenses to payments, vendors, and invoices in your Paayco account.
Multi-User Permissions
Give team members controlled access to submit or view expenses securely.
Simple way to get started
With Paayco’s Local Account Details, your business can accept payments in major currencies without needing a physical presence in that country. Eliminate costly international transfer fees and simplify global operations.
Add or Sync Transactions
Import card transactions or manually log expenses.
With Paayco, you can manage employee expenses right alongside every other company expense — from vendor payments to travel costs. Gain total visibility and control over your spend policies, approval workflows, and payouts — all within one powerful, unified platform.
Corporate cards
Issue smart company cards with built-in spending controls, real-time tracking, and instant expense matching — no more chasing receipts.
Out-of-pocket reimbursements
Reimburse employees faster with mobile-friendly submission, automated approvals, and zero manual entry.
Travel expenses
Handle flights, hotels, meals, and other travel related expenses seamlessly
Accounts payable
Track vendor invoices, due dates, and payments with clarity. Automate the entire AP workflow from request to reconciliation.
Purchase orders
Create, approve, and manage POs in minutes— tightly integrated with budgets, vendors, and finance teams.
Subscription tracking
Keep tabs on every recurring expense and service — all in one centralized tracker. Never miss a renewal or overpay again.
Frequently asked questions
Everything you need to know about the Expense Management
Absolutely. Paayco lets you create tailored approval flows based on team, role, spend amount, or category—ensuring expenses are always reviewed by the right people before being finalized.
Simply snap a photo of a receipt using the mobile app or upload it from your dashboard. Paayco uses OCR to auto-extract key details like vendor, amount, date, and tax—minimizing manual work.
You can track and categorize all business expenses, including travel, subscriptions, office costs, meals, mileage, and even recurring payments. Paayco also supports custom categories based on your chart of accounts.
Yes. With our intuitive mobile interface, employees can submit expenses, attach receipts, and select categories directly from their smartphones—making it easy to manage spend from anywhere.
Yes. Paayco integrates seamlessly with leading accounting and ERP platforms. You can sync data in real time or export reports, eliminating double entry and streamlining your financial workflows.
All your tools Centralized
Manage all the finances of your business from one place.
